Bridge

Create and manage users

Note: You can perform this task only if you have access to the full Version Cue feature set. See Accessing Version Cue features.
Only users who have been granted System Administrator access privileges can create, import, export, and edit Version Cue users.

If you didn’t enable automatic user account creation when you turned on the Version Cue Server, you need to create Version Cue user names to let other users access projects on the Version Cue Server. To restrict the Version Cue projects that a user can access, you can require login for the project and assign user names and permissions to that project.

Adobe Flash Player 9 is required to create and manage users in Version Cue Server Administration. When you first create users, Version Cue will prompt you to install Adobe Flash Player 9.

Create, edit, or delete users

Create users to let them access projects on the Version Cue Server.

  1. Click the Users/Groups tab in Version Cue Server Administration, and then click New in the Users area.
  2. In the New User dialog box, enter a user name, login, and password, and choose the level of access to give the user from the Admin Access Level menu:

    • None denies the user access to Version Cue Server Administration.

    • User grants standard access to Version Cue Server Administration. Users with standard access can create new projects (if also granted project creation permissions) and modify projects they have created.

    • System Administrator grants full access to all tasks in Version Cue Server Administration.

  3. Select Project Creation to enable the user to create new Version Cue projects.
  4. (Optional) Type a phone number, an e‑mail address, and comments in the remaining text boxes. Make sure to enter an e‑mail address if the user will participate in Version Cue PDF reviews.
  5. Click Save.

To edit a user, select the user, click Edit, change settings in the Edit [User Name] dialog box, and click Save. To delete a user, select the user, and click Delete.

Create, edit, or delete a user group

Create user groups to group users with similar permissions. For example, create a user group named “Designers” to group all users who are contributing artwork to a design project. The default group, Everyone, contains all users in the system.

  1. Click the Users/Groups tab in Version Cue Server Administration.
  2. Click New in the Groups area.
  3. In the New Group dialog box, enter a name for the group. Optionally, enter a comment, and then click Save.
  4. Add users to the group by dragging them from the Users area to the new group.

To change the name of a group, select it, click Edit, and enter a new name in the Groupname box. To delete a group, select it, and click Delete.

Assign permissions to users and groups

You can assign permissions to individual users, or to a group of users. Permissions are different from access levels: Access levels control access to Version Cue Server Administration, while permissions control access to the Version Cue Server, projects, and Version Cue PDF reviews. Note that permissions you assign to users or groups may be overwritten by permissions you assign to users for specific projects.

  1. Do either of the following:

    • To assign permissions to a user, select the user in the Users/Groups tab of Version Cue Server Administration.

    • To assign permissions to all users in a group, select the group in the Users/Groups tab of Version Cue Server Administration.

  2. Select Allow or Deny for each permissions category in the Global Permissions section:
    To allow or deny all permissions, choose Allow or Deny from the Presets menu. To display the default permissions assigned to a user or group, select the user or group and click Effective Permissions.

    • Read allows viewing projects and the files, versions, and file information within them.

    • Write allows adding files to a project and saving versions and file information.

    • Delete allows deleting projects or the files within them.

    • Review Initiator allows initiating PDF reviews in Version Cue Server Administration (see Start a Version Cue PDF review).

    • Project Administration allows administering projects (for example, duplicating, backing up, exporting, and deleting projects).

  3. Click Save Permissions.

Import users from an LDAP directory

LDAP (Lightweight Directory Access Protocol) is a method of querying directory systems that contain information about users, such as user names and passwords. You can import users from an LDAP server and map their user attributes (such as user name and password) to Version Cue user attributes. Users that you import from an LDAP server appear with a user icon  that is different from the typical user icon .
Note: If you enabled Automatic User Account Creation when you configured the Version Cue Server and then subsequently enable LDAP support, LDAP users are automatically imported when they access the server with their LDAP account name. Users imported in this fashion are added to the Everyone group, given a user access level of None, and are not able to log into Version Cue Server Administration. Use this technique to automatically assign LDAP users default access rights to projects on a Version Cue server without having to explicitly import users.
  1. Click the Advanced tab in Version Cue Server Administration.
  2. Click LDAP Preferences.
  3. Click Enable LDAP Support, and then enter information about the LDAP server:

    • Enter the server name in the LDAP Server text box.

    • Enter the server port in the Server Port text box.

    • Enter the starting point in the LDAP hierarchy for the directory on the LDAP server in the Searchbase text box.

    • If the LDAP server requires authentication, enter a user name and password in the Username and Password text boxes.

    • Select Use LDAP With SSL if you want to connect via SSL to an SSL-enabled LDAP server.

    • Enter LDAP attributes in the User‑Id, Displayname, E‑Mail, Info, and Phone text boxes. Version Cue maps these to the corresponding Version Cue Server attributes.

    • To specify that the Version Cue Server periodically synchronizes with the LDAP server, select Enable Automatic Synchronization and specify a synchronization period.

  4. Click Save.
  5. In the Users/Groups tab of Version Cue Server Administration, click Click To Maximize in the Users area.
  6. Click Import External Users.
  7. Type the first few letters of the LDAP user name or names you want to import in the External User dialog box. (Version Cue auto-completes the entry.)
  8. Select the name or names, and click Add.
  9. Repeat steps 7 and 8 until you’ve added all desired LDAP users, and then click Import User.

Export a list of users

To add a set of users to another Version Cue Server, export a list of users and then copy it to the UsersExport folder in the Version Cue application folder of the other computer with a Version Cue Server. You can then use the export list to import users.

  1. Click the Users/Groups tab in Version Cue Server Administration.
  2. Click To Maximize in the Users area.
  3. Click Export Users.
  4. Select the users you want to export (Shift-click to select contiguous users, Ctrl-click to select noncontiguous users).
  5. Type a name for the list in the Filename text box. Optionally, type remarks in the Comments text box.
  6. Click Export.

The location of the user list appears under the Export Users heading. To import this list into another Version Cue Server, copy this file into the destination server’s Data/UsersExport folder in the Version Cue application folder.

Import users from a list

  1. Click the Users/Groups tab in Version Cue Server Administration and then click Import Users.
  2. Click the user list that you want to import.
  3. Select the check box next to each user name that you want to import, or select the check box next to the User Name column label to select all user names.
  4. Click Next.