InDesign

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Export stories for use in InCopy CS (InDesign)

To open an InCopy CS3 document in InCopy CS, you must save the document to the InCopy CS Story format (INCD), the format used by InCopy CS. Be aware that stories created using functionality specific to InCopy CS3 might be modified or omitted when you open the file in InCopy CS.

  1. In InDesign, do either of the following:

    • Select the text frame of a single story, or Shift-click to select multiple frames.

    • Click an insertion point in a story, or select some text in a text frame.

  2. Choose Edit > InCopy > Export, and then choose one of the following options:

    • Choose Selection to export all selected text frames.

    • Choose All Stories to export every story that hasn’t been exported already.

    If you export all content in the document, and then add more text frames to the same document, you can save time exporting the new ones by using the Export > All Stories command again. InDesign exports only the new content.
  3. From the Save As Type menu (Windows) or Format menu (Mac OS), choose InCopy CS Document.
  4. Enter a location and name for the files, and click Save.
  5. Specify the following options in the Adobe InCopy Export Options dialog box, and click OK.
    Include Style Table
    Embeds character and paragraph styles into a story.

    Include Swatch List
    Embeds swatches into a story.

    Include XMP Information
    Embeds Adobe XMP (Extensible Metadata Platform) information into a story.

    Encoding
    Allows selection of either UTF8 or UTF16 unicode encoding, which is required as a new InCopy file is created. The InCopy format is based on XML and requires this encoding for XML file creation.
    UTF8
    Contains all the characters needed for the language structure of HTML in 8-bit characters, which are the same as those in ASCII.

    UTF16
    Is easier for software writers to use and is more efficient for world languages. Generally, software that supports world languages uses UTF16 internally.

  6. Save your InDesign file.

The InCopy story is now managed, and it’s available to be checked out and edited by other users in the workflow.